Achieving for Children

Channel 3 – Replacing paper

Implementing digital solutions can save paper and contribute to achieving environmental and green targets. Here we outline how you can reduce the use of paper and improve access to information for children, families and colleagues.

Challenge: High printing costs and high printer usage

Action:

  • Encourage staff to send documents securely and digitally instead of paper documents, for example, Strengths and Difficulties Questionnaires (SDQs) and Education and Health Care Plans (EHCPs)
  • Create awareness through a paper saving internal campaign that details printing facts and figures
  • Educate and train staff who are the ‘biggest printers’ and run competitions between departments
  • Promote digital sign-ins, digital booking systems for families and QR codes

Benefits:

  • Staff are more aware of printing usage and the effects of printing
  • Families receive information digitally and therefore security breaches are reduced
  • Financial savings are made and funds reinvested into frontline support
  • Creating a culture of innovation: staff become excited and intrigued to try new things to assist children and families


Challenge:

  • Confidentiality breaches such as losing documents or documents being opened by another person within the household

Action:

  • Support colleagues to send documents digitally through secure platforms, rather than hard copies
  • Encourage staff to share documents digitally internally and externally, such as health referral forms
  • Educate and train all staff on the importance of Data Protection and GDPR compliance

Benefits:

  • Quicker and safer method for storing files and sharing documents internally and externally
  • More accurate and easily accessible information, such as digital life stories for care leavers and EHCPs
  • Research on trauma informed practice shows that the more someone knows about their journey, the better


 

1 – Digital transformation | 2 – Assistive technology | 3 – Replacing paper | 4 – Working remotely | 5 – Back office processes

Achieving for Children